ARDC is still in the process of defining the grant application process. For 2020, we are going to adapt the open source HotCRP Conference Management Software to review grant proposals this year, as described below. We will evaluate other software systems for next year.
Each year, ARDC intends to award a total of several million dollars in grants of varied amounts to qualified recipients that can benefit from our funding. All of these awards must be used in a way that is in accord with ARDC’s mission. Some grants may be awarded for a more restricted purpose — they are given for application to or in support of a specified purpose or goal. Each award is accompanied by a letter denoting the purpose(s) for which the funds may be used by the recipient. Most, but not all, awards will be one-time (i.e, not repeated annually).
There’s a page about our general goals in funding grants.
Grant Advisory Committee 2020
ARDC’s 2020 Grants Advisory Committee is composed of the following experts:
- Chair: John Hays (K7VE)
- Robert McGwier (N4HY)
- Hank Magnuski (KA6M)
- Jann Traschewski (DG8NGN)
- Tim Pozar (KC6GNJ)
Qualifying for a Grant from ARDC
An entity requesting a grant from ARDC must qualify under the following:
- The entity must be a nonprofit public benefit organization, either qualified by the US Internal Revenue service by having been recognized as an exempt Public Charity under section 501(c)(3) of the IRS, or, for non-US organizations, by presenting a determination by competent counsel stating that under the laws of that organization’s country, the entity is the equivalent of a US 501(c)(3) exempt public charity. [In the meantime, projects which do not meet these qualifications may wish to look into the possibility of acquiring Fiscal Sponsorship from an organization which provides that service.]
- The entity’s purpose must align with one or more of the stated purposes of ARDC. In the case where the entity in turn grants scholarships that the requested grant will in whole or in part fund, a scholarship itself must be for education or research into subject matter within the stated purposes of ARDC.
Applying for the Grant
To apply, we ask that you submit a preliminary grant proposal to https://mailman.ampr.org/hotcrp/ telling us:
- Complete contact information include web site URLs and principals’ email addresses,
- A description of the organization or specific project for which you are requesting funds,
- What you hope to accomplish,
- How a grant to you will advance one or more of the stated purposes of ARDC,
- A description of how the funds would be spent and accounted for,
- How much money you’re asking for and why that amount,
- Briefly, anything else you think we should know.
The letter should be no more than 6 pages, plaintext, and in the English language. (Google Translate is probably acceptable if necessary.)
You will receive an automated email acknowledgement containing a receipt. Please keep a copy of that receipt; it will assist you in making enquiries regarding the status and progress of your proposal.
What Happens Next
When your preliminary proposal letter is received, it will be distributed to the members of the grants committee. They will examine it and make a recommendation based on their evaluation.
This may include requesting additional information from you, in which case you will be contacted.
Assuming a positive recommendation by the grants committee, the proposal, along with the grant committee’s recommendation, will be forwarded to the ARDC Board of Directors, who will consider it, and, probably after further correspondence with you, determine the possible grant, any conditions to be attached to the grant, and the amount of the award. In all cases, you will be kept apprised of the status of your request.